Message to Service Providers on COVID-19

Post

Alta California Regional Center continues to closely monitor the outbreak of respiratory illness caused by a novel (new) coronavirus (named COVID-19). ACRC staff, including our medical professionals, have met to develop a coordinated response. Currently, in-person meetings are suspended as directed by the Department of Developmental Services (DDS) found under the Directives heading. ACRC encourages our service providers to review information and follow the prevention strategies listed below:

State of Emergency

As a result of the State of Emergency declared for California, the Department of Developmental Services (Department) is authorizing, pursuant to Title 17, California Code of Regulations section 54326(a)(11), regional centers to pay vendors for absences that are the direct result of the COVID-19 outbreak in California. The applicable regulation section reads as follows:

“[All vendors shall…] Not bill for consumer absences for nonresidential services. The Department shall authorize payment for absences which are the direct result of situations and/or occurrences for which a State of Emergency has been declared by the Governor. If payment for absences due to a State of Emergency is authorized by the Department, the vendor shall bill only for absences in excess of the average number of absences experienced by the vendor during the 12-month period prior to the month in which the disaster occurred.”

State of Emergency Billing:

On March 4, 2020, Governor Gavin Newsom declared a State of Emergency for California, as a result of the COVID-19 outbreak (otherwise being referred as the Coronavirus). This memo will provide guidance to service providers for the State of Emergency (SOE) billing for Alta California Regional Center vendored providers.

State of Emergency Billing Service Provider Message June 19, 2020
State of Emergency Billing Service Provider Message May 8, 2020
State of Emergency Billing Service Provider Message April 23, 2020
State of Emergency Billing Service Provider Message March 24, 2020

As a result of the State of Emergency declared for California, the Department of Developmental Services (DDS) is authorizing, pursuant to Title 17, California Code of Regulations section 54326(a)(11), regional centers to pay vendors for absences that are a direct result of COVID-19 outbreak in California.

Department of Developmental Services (DDS) Directives

DDS Directive Providing and Claiming for Nonresidential Services During the State of Emergency July 17, 2020 – below, you can find samples of documents for remote and alternate delivery 

Enclosure A Sample: Certification of Remote and Alternate Service Delivery
Enclosure B Sample: Remote and Alternative Services Log
Enclosure C Sample: Remote and Alternative Services Quarterly Report

COVID-19 Directives with Expiration Information July 15, 2020
DDS Directive Amending SIR Reporting May 22, 2020
DDS Directive Extension of Waivers, Modifications and Directives April 2, 2020
DDS Directive on Additional Waived Requirements March 18, 2020
DDS Directive on Requirements Waived March 12, 2020

DDS issued a directive to regional centers regarding COVID-19 and Day Programs attendance for clients at high risk for COVID-19. 

Service Provider Messages from ACRC

Letter to ACRC Service Providers
COVID 19 Service Provider Message Update March 19, 2020
COVID 19 Service Provider Message Update March 17 2020
COVID-19 Service Provider Message Update March 16